Solution:
Data Analytics & Machine Learning
Industry:
Production
Core sector:
Wholesale
Reliable and Scalable Reporting Environment for Production in the Construction Industry
Data Consistency
<data.unfied>
Global View
<business.integrated>
Data Standardiation
<work.optimized>
The Challenge
ViaCon Polska is part of the ViaCon Group, founded in 1986 in Sweden and Norway. It is the largest provider of corrugated steel pipes and structural elements in Europe. The company has been operating on the domestic market since 1997.
The organization conducts advanced production analyses in each of its subsidiaries in different countries. Reporting was carried out using Excel sheets, which fulfilled their function, but were burdened with a high risk of error, and modifications required a lot of work.
- ViaCon plans goals for a given year: it determines what volume of productions it plans to achieve in each month by product, type, and the departments in which the products are produced.
- Product values are reported separately in several units according to their characteristics and specifications, so there are a large number of different data sources that need to be analyzed.
- Production managers from each country updated their Excel files every month, entering a production value that was compared with the assumed budget allocation.
- Each country had its own file, which collectively contained information on the implementation of monthly budget plans, the current value of production, the level of inventory, as well as information on the staff implementing projects.
- To make it easier for the board and management to analyze the production performance of each product against the background of the entire group, additional, aggregated Excel files were created that aggregated data from all files.
- When a new product appeared, another table, similar to the others, was added in the appropriate sheet, which would allow the data to be saved. The tables and their construction over the years changed as more variables came and went.
- Although the data in the Excel tables seemed similar, maintaining data consistency and updating content was a hassle, due to the differences in the layout of the underlying worksheets. Scaling data was problematic and required modernization.
- The company wanted to improve the international reporting environment and was looking for an appropriate tool in the area of Business Intelligence.
The Solution
- The organization had a Microsoft 365 ecosystem, so we advised the choice of Power BI, which turned out to be the most complimentary to the company's existing tools.
- We analyzed the data models operating at the customer's site and proposed a new way of recording, as well as modifying the current schemes, optimal for Power BI in terms of functionality.
- We have converted the existing data to a new, consistent schema. This both allows the existing data to be used while also enabling easy expansion with new attributes. The data is also more universal and can be applied to other needs or systems through migration.
- During this process, we also eliminated the need for creating and storing files for each reporting year. Now, each country had only one file for their entire production history.
- We have prepared one common Power BI data model from scratch, based on new source data structures.
- We designed a set of analyses that expanded the existing approach to data. The new reports adjusted their shape to the range of displayed data according to selected criteria, such as branches, products or time.
- We have created permission groups that ensure that users who view the report can only access the data they are authorized for.
- We implemented all components into the Power BI service, advising on operation and configuration, and conducted training on the developed elements for representatives of the target user group. The scope of training and support materials for the company were developed individually in consultation.
- Under the new system, each country works on 1 file – a Single Source of Truth – where data is collected from.
The Result
Data Consistency
A common e-data model and analysis sets allow it to precisely use data from the entire company.
<data.unified>
Global View
ViaCon can now respond faster to significant changes, saving time and providing a clear, top-level perspective.
<business.integrated>
Data Standardization
Consistent standards have minimized the risk of errors and improved report quality.
<work.optimized>
Work Process Automation
The implementation of Power BI guaranteed the security of the processed data, as well as the quality and interactivity of the created reports
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Built-in Security
Permissions are rationed, and users can only access data authorized for their role.
<security.optimized>
Less Manual Work
The implementation of the new scheme reduced the need to manually correct files and the appearance of errors
<time.saved>
The Technologies
/ Behind Solutions
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